PRIVACY POLICY

Table of contents

I.Controller pursuant to Art. 4 No. 7 GDPR
II. Data Protection Officer
III. Hosting and technical infrastructure
IV. Use of cookies and consent management
V. Making contact
VI. Newsletter
VII. Integrated third-party content and external services
VIII. Links to social networks
IX. Rights of the data subjects
X. Up-to-dateness of the privacy policy

I. Controller pursuant to Art. 4 No. 7 GDPR

IFWexpo Heidelberg GmbH
Landfriedstraße 1a
69117 Heidelberg
Germany

II. Data Protection Officer

IFWexpo Heidelberg GmbH
c/o DataCo GmbH
Sandstraße 33
80335 Munich
Germany

E-mail: datenschutz@dataguard.de

III. Hosting and technical infrastructure

Our website is hosted by:

Host Europe GmbH
c/o Spaces
Gertrudenstraße 30–36
50667 Cologne
Germany

The servers are located in Germany.

When accessing our website, the following data is automatically processed:

• IP address
• Date and time of access
• URL of the referring page
• Browser type and version
• Operating system used
• Host name of the accessing device

This data processing is carried out pursuant to Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in ensuring the technical functionality, stability, and security of the website.

IV. Use of cookies and consent management

We use the consent management system “Complianz – GDPR/CCPA Cookie Consent” to manage and document user consent in accordance with data protection law.
Using the consent banner, you can decide which cookies and external services you wish to allow.

Cookies and similar technologies are used on our website for the following purposes:

• Technical provision and stability of the website (e.g. session management, navigation) – technically necessary
• Display and playback of external content such as embedded videos or dynamic fonts
• Protection of forms and systems (e.g. through Google reCAPTCHA)
• Statistical analysis to measure reach and improve our services
• Marketing purposes, such as personalised or interest-based advertising via third-party providers

Legal basis for the use of cookies

• Section 25 para. 2 no. 2 TDDDG in conjunction with Art. 6 para. 1 lit. f GDPR for technically necessary cookies
• Section 25 para. 1 TDDDG in conjunction with Art. 6 para. 1 lit. a GDPR for cookies requiring consent (e.g. statistics, marketing, media cookies)

Consent can be revoked or adjusted at any time via the consent banner.

V. Making contact

If you contact us via a contact form or by e-mail, we process the following data:

• Name
• E-mail address
• Telephone number
• Subject and message content

To protect against spam and automated misuse, Google reCAPTCHA (Google Ireland Ltd., Google LLC, USA) is used.
In this context, technical information such as IP address and interaction data (e.g. mouse movements or response times) may be processed.

Legal basis

• Art. 6 para. 1 lit. b GDPR for contract-related enquiries
• Art. 6 para. 1 lit. f GDPR for general communication
• Art. 6 para. 1 lit. a GDPR for the use of Google reCAPTCHA

VI. Newsletter

You have the option to subscribe to our newsletter via the following link:
https://ifw-expo.de/en/home/subscribe

For sending newsletters and e-mail communications, we use:

rapidmail GmbH
Augustinerplatz 2
79098 Freiburg im Breisgau
Germany

The following personal data may be processed:

• E-mail address
• Name (if provided)
• IP address at the time of registration
• Date and time of subscription

The newsletter registration is carried out using a double opt-in procedure.
This means that after registration you will receive an e-mail in which you must confirm your subscription.

Legal basis

• Art. 6 para. 1 lit. a GDPR (consent)

You can revoke your consent at any time by using the unsubscribe link in the newsletter or by contacting us directly.

Rapidmail processes data exclusively on servers located in Germany.
A data processing agreement pursuant to Art. 28 GDPR has been concluded with rapidmail.

VII. Integrated third-party content and external services

Our website integrates content and services from third-party providers. Some of these require user consent and may involve data transfer to third countries, particularly the USA.

Google services

(Google Ireland Ltd. / Google LLC, USA)

• Google Fonts – for uniform and visually appealing font display
• Google Photos – for displaying image content
• Google APIs – for technical functions and optimisation
• YouTube NoCookie – embedding videos in enhanced privacy mode
• YouTube Images – display of preview images
• Google reCAPTCHA – protection against spam and misuse

Other services

• Rapidmail – newsletter distribution

Legal basis

• Art. 6 para. 1 lit. a GDPR (consent)
• Art. 6 para. 1 lit. f GDPR (legitimate interest), particularly for security-related services

For transfers to third countries, appropriate safeguards pursuant to Art. 46 GDPR are applied, in particular EU Standard Contractual Clauses.
Please note that third countries such as the USA may not offer a level of data protection equivalent to that of the EU.

VIII. Links to social networks

Our website contains links to social media platforms such as Facebook, Instagram, YouTube and LinkedIn.
When clicking these links, you leave our website. We have no influence on the processing of personal data by these platforms.

Further information can be found in the respective providers’ privacy policies.

IX. Rights of the data subjects

You have the following rights under the GDPR:

• Right of access (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to erasure (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object (Art. 21 GDPR)
• Right to revoke consent at any time (Art. 7 para. 3 GDPR)
• Right not to be subject to automated decision-making, including profiling (Art. 22 GDPR)

You also have the right to lodge a complaint with a supervisory authority.

Competent supervisory authority

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit
Baden-Württemberg (LfDI BW)
Lautenschlagerstraße 20
70173 Stuttgart
Germany

Tel.: +49 711 615541-0
E-mail: poststelle@lfdi.bwl.de

X. Up-to-dateness of the privacy policy

This privacy policy is valid as of July 2025.

This privacy policy will be updated as required to reflect legal or technical changes.